Submit 2511 Help

Update Access is required to electronically submit 2511’s (direct deal print orders). You may only submit 2511’s for the specific BAC codes submitted on your PICSWEB registration form.

If Riders are applicable to your contract, you must adhere to the Memorandum forwarded to your agency by GPO Customer Service.

You are required to forward a paper copy of all electronically submitted 2511’s to GPO.

Verify all information on the form prior to submitting the 2511. After the form is submitted, a completed 2511 will display. With Adobe Acrobat you can print the 2511. Approval or Acrobat will allow you to print and save the 2511 to your local drive.

You can not delete a print order that has been entered into GPO’s PICS system. Contact your GPO Customer Servie Representative in the Central Office or Regional Office you are doing business with for assistance.

The 2511 may be edited during the first 24-hour period following submission. Notify your Contract Administrator prior to entering edits after this timeframe. Extreme caution is recommended in all edits as they may affect the contract.

Field			Description
ORDER DETAILS
Jacket Number			Format = 999999. A new jacket number will be assigned the beginning of each fiscal year. (If necessary, refer to the Agency List by Program for the jacket(s) applicable to the contract.)
Required Positions	Yes 6
Program Number			Numeric and alpha. First 4 characters must be numeric, last character must be the letter M or S.
Required Positions	Yes 5
Print Order			The GPO assigned print order number range for your agency was forwarded on the transmittal letter to your agency. Each print order placed must be numbered consecutively.
Required Positions	Yes 5
Requisition Number			Numeric and alpha. If charges applied to credit card, enter CREDIT CARD. If not credit card, first position is the fiscal year indicator (last digit of fiscal year), second position must be a hyphen, and positions 3 through 7 must be numeric.
Required Positions	Yes 17
Print Order Place Date			Format = MMDDYY. Date print order placed against contract. (To allow time for print order processing and pick-up, a future date may be entered.)
Required Positions	Yes 6
Quantity			Numeric. No commas. (You are required to refer to the Customer Service memo to determine whether rider quantities, if any, should be included.)
Required Positions	Yes 12
Product Code			Numeric. Click here for a list of Product Codes
Required Positions	Yes 2
Quality Level			Numeric, 1 through 5 or N for none.
Required Positions	Yes 1
Amount			Numeric, format = 999999999.99
Required Positions	Yes 12
Riders			Refer to the Memorandum forwarded to your agency from GPO Customer Service.
Required Positions	Yes 1
Pages			Numeric. The number of pages, including blank pages, for one copy.of product produced. Must be an even number.
Required Positions	Yes 12
JCP Number			Numeric and alpha. Must be applicable to contract. (If necessary, refer to the Contractor List by Program for JCP codes applicable to the contract.)
Required Positions	Yes 4
Purchase Order			For Central Office contracts, all numeric. For Regional/Satellite offices, an alpha followed by 4 numbers. (If necessary, refer to the Contractor List by Program for purchase order numbers applicable to the contract.)
Required Positions	Yes 5
Contractor Code			Numeric. First 3 digits represent the state code and the last 5 are the contractor’s number. (If necessary, refer to the Contractor List by Program for list of contractor applicable to the contract.)
Required Positions	Yes 8
Material To Contractor Date			Format = MMDDYY. If blank, defaults to the placed date.
Required Positions	Yes 6
First Partial Ship Date			Format = MMDDYY
Required Positions	Yes, if applicable
Second Partial Ship Date			Format = MMDDYY
Required Positions	Yes, if applicable
Third Partial Ship Date			Format = MMDDYY
Required Positions	Yes, if applicable
Complete Ship Date			Format = MMDDYY
Required Positions	Yes
Delivery Date Indicator			Indicates an actual delivery date(s) rather than ship date(s).
Required Positions		No
Trim Size			The finished product trim size. Enter horizontal printing dimension first.
Required Positions	No 16
Title			Complete title of product.
Required Positions	Yes 32
Appropriations			If applicable, enter the appropriation symbol number, expenditure account, allotment, object classification, bureau control number, etc.
Required Positions	No 16
Composition			Check applicable check box, if any.
Required	No
MATERIAL FURNISHED
Material Furnished			Specify the type and number of pieces of material furnished to the contractor. Up to 5 positions each for Manuscript, Halftones, Line Illustration, Camera Copy, Negatives, and Binders. If other material provided, specify in Other field, maximum 26 positions.
Required	No
Proofs			Specify the type (Galley, Page, Blues) and number of sets of proofs in accordance with contract specifications, up to 4 positions. Enter the date (MMDDYY) proofs are due to the Government, number of workday’s proofs will be held by the Government, and the date proofs will be returned to the contractor.
Required Positions	No
Ink			Enter the color(s) of ink required for text and cover. When possible give commercial manufacturer’s numbers to be matched (e.g. Pantone 286). Check the appropriate check boxes indicating cover(s) printing.
Required		No
FOLDINS/FORMS
Foldins/Forms			Indicate the number of fold-ins/forms printing face only and/or face and back. Indicate the number of negatives and stripins required.

Field

Jacket Number

Program Number

Print Order

Requisition Number

Print Order Place Date

Quantity

Quality Level

Riders

Pages

JCP Number

Purchase Order

Contractor Code

Material To Contractor Date

First Partial Ship Date

Second Partial Ship Date

Third Partial Ship Date

Complete Ship Date

Title

Appropriations

Composition

Material Furnished